School Administrator

job specification

Salary:

£19,798 - £23,000 pro rata per annum (progressive pay band)

Job Term:

Permanent, Term Time Only - 40 weeks per year

Start Date:

August, 2022

Hours:

37.5 per week

Organisation:

The Outdoors School

Closing Date:

08/07/2022

Location:

The Outdoors School Sites in Exeter, Tiverton & South Brent (combined with home working)

About the outdoors group

The Outdoors Group School is an Independent Special School that is based solely outside in a woodland setting for learners with SEMH and ASD needs. We believe in developing the whole learner, not just their academic ability. We use a project-based method, allowing the learner to be completely autonomous, whilst contributing to a well-rounded education based on skills for lifelong learning and personal development.

The school caters for KS2, KS3 and KS4 learners (ages 7-16) and aims to provide a space for learners to develop skill sets and a growth mindset that they have been unable to in previous settings. We are currently going through the process of applying to extend our provision to include KS4. We work closely with learners’ support networks, both professional and familial and try to create a holistic and engaging place for learners to grow.

The Outdoors School opened in September 2019 and due to its successes, we are increasing learner numbers and adding extra sites and therefore looking for more people to join our team. 

We are looking for a School Administrator. To undertake a range of administrative duties to support the School Admin team to deliver a consistent, high quality, integrated and seamless service.

This is an exciting and diverse role working with some of the hardest to reach learners to help build and develop community engagement.

Salary is pro rata – actual £17,212.80 – £19,996.53 (based on an FTE of £19798 – £23,000 per annum).

The Outdoors Group School is an Independent Special School that is based solely outside in a woodland setting for learners with SEMH and ASD needs. We believe in developing the whole learner, not just their academic ability. We use a project-based method, allowing the learner to be completely autonomous, whilst contributing to a well-rounded education based on skills for lifelong learning and personal development.

The school caters for KS2, KS3 and KS4 learners (ages 7-16) and aims to provide a space for learners to develop skill sets and a growth mindset that they have been unable to in previous settings. We are currently going through the process of applying to extend our provision to include KS4. We work closely with learners’ support networks, both professional and familial and try to create a holistic and engaging place for learners to grow.

The Outdoors School opened in September 2019 and due to its successes, we are increasing learner numbers and adding extra sites and therefore looking for more people to join our team. 

We are looking for a School Administrator. To undertake a range of administrative duties to support the School Admin team to deliver a consistent, high quality, integrated and seamless service.

This is an exciting and diverse role working with some of the hardest to reach learners to help build and develop community engagement.

Salary is pro rata – actual £17,212.80 – £19,996.53 (based on an FTE of £19798 – £23,000 per annum).

Job description

To undertake a range of administrative duties to support the Admin team to deliver a consistent, high quality, integrated and seamless service. Providing efficient, effective, and professional administrative support. A professional service that meets the needs of the School.

Roles and responsibilities 

  • Meet and greet all visitors to the School
  • Answer and direct all incoming phone calls
  • Process and distribute incoming post and outgoing post
  • Carry out general admin duties e.g. writing letters 
  • Maintain the general email accounts ([email protected] and [email protected]), responding to queries / directing enquiries as required
  • Assist in the upkeep of contact records, including learners, and staff contact information
  • Create mailing labels as required
  • Order stationary, first-aid equipment and sundries
  • Maintaining a clean, tidy and orderly admin office
  • Attend and take notes at meetings, produce and circulate minutes as necessary 
  • Support with the administration team
  • To assist in the implementation of system and procedural changes resulting from new and revised policies and legislation. 
  • Work with other staff and specialists to engage learners creatively and effectively
  • To be responsible for the safeguarding and promotion of the welfare of children. 
  • To be a team player and contribute within your own capabilities towards the School ethos 
  • The post-holder may from time to time be required to carry out other duties commensurate with the role 
  • Engage in staff supervision and appraisal process
  • Engage in critical reflective practice and participate in CPD opportunities, developing and sharing ideas and best practice for training and delivery.
  • Ensure that learners experience a supportive and positive staff team at all times 
  • Assist with organising meeting rooms (booking space, arranging furniture etc.).
  • Organise refreshments for meetings, including ordering food and making tea and coffee
  • Assist with the preparation and circulation of meeting papers
  • Work to support the SLT PA, when required.

Other Duties

  1. To undertake additional duties as required, commensurate with the level of the job.
  2. To contribute to the effective working of the school.
  3. Maintain positive, professional relationships with learners, parents / carers and staff.
  4.  To participate in induction training, staff review processes and professional development opportunities.
  5. Issue ID passes for staff, learners and contractors.
  6. General administrative support for the administration team and other staff, as required.
  7. Undertake other duties commensurate with the level of this position

person specification

Skills, Knowledge & Experience

Essential

  • Knowledge or experience of School administration or equivalent
  • ICT skills and knowledge.
  • Excellent customer service skills
  • Excellent time management and organisation skills
  • Able to work effectively in a team and contribute to its success
  • Good written English and effective communication skills
  • Ability to deal tactfully and confidently with telephone callers and visitors
  • Ability to remain calm, composed and flexible within a busy and demanding environment
  • Ability to undertake a wide range of clerical, administrative and general duties.
  • Well-developed interpersonal and communication skills (written and oral)
  • Accurate in recording details and make full use of the schools’ computer systems

 

Desirable

  • Recent experience of working with Primary or Secondary learners with SEMH difficulties and ASD/PDA
  • Knowledge of inter-agency working.

Personal Qualities

Essential

  • Enthusiasm and drive for improvement
  • Ability to work successfully as part of a team
  • Commitment to improving outcomes for children and families 
  • Commitment to safeguarding and safe practice 
  • Commitment to Equal Opportunities
  • Reliable, respectful, responsible & conscientious approach
  • Flexibility to deal with diverse needs of the post and movement between departments and the Trust
  • Establish and maintain appropriate relationships
  • Integrity and confidentiality to be maintained at all times
  • High level of initiative and ability to work independently

Desirable

  • Sense of humour 
  • Forward-thinking

Qualifications & Training

Essential

  • 5 GCSE’s grade A-C or equivalent
  • Willingness to undergo training the organisation feels is appropriate

Desirable

  • NVQ 3 or equivalent qualification 
  • Safeguarding Level 2 / 3
  • Forest School Leader

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